Staffing Agency Database Activation Software
Turn Your 15,000+ Dormant Candidates Into Active Placements
Stop paying $300K+ annually for external job boards while 85% of your contractor database sits dormant. Staftr reactivates your existing talent pool with AI-powered matching and automated outreach.
Trusted by 500+ staffing agencies to activate over $75M in revenue through dormant databases
Proven Performance
21,000+
roles filled since inception
9,600+
candidates successfully credentialed
3,500+
contractors deployed on projects
40+
roles some contractors were placed through our platform
The $300K Problem Every 5+ Year Staffing Agency Has
"Your database isn't dormant—it's a goldmine waiting to be activated."
Your Current Reality
- 15,000-20,000 candidates in your database, but only 10-15% ever get contacted
- 12+ day average fill times while competitors fill in minutes
- $300K+ annual spend on Indeed, LinkedIn, and job boards
- Manual database searching eating 4-6 hours per placement
- 3% response rate from contractor outreach
With Staftr's Speed Layer
- AI-Powered Database Activation: Instantly match opportunities to existing contractors
- 75% Response Rate: Multi-channel automated messaging (SMS, email, in-app)
- 2.5-Minute Average Response: Contractors respond in real-time, not days
- Complete Automation: Credentialing, compliance, and deployment workflows
- 47% Acceptance Rate: Higher conversion than any external sourcing
From Dormant Database to Active
Placements in 15 Minutes
1
Import Your Database
Upload your ATS data, spreadsheets, and dormant contacts. Our AI categorizes skills, certifications, and availability instantly.
“15,000 contractors imported and categorized in under 30 minutes”
2
AI-Powered Matching
Post client opportunities and watch our matching engine identify perfect candidates from your database in seconds.
“Intelligent matching considers skills, location, availability, and past performance”
3
Automated Deployment
Multi-channel messaging reaches matched contractors simultaneously. Real-time responses, automated compliance, instant acceptance.
“75% response rate, 47% acceptance rate, 2.5-minute average acceptance time”
Staftr vs Traditional Staffing: By The Numbers
ROI Reality: One faster placement pays for months of Staftr
| Traditional Process | With Staftr Database Activation | |
|---|---|---|
| Database Utilization | 10-15% | 85%+ |
| Contractor Response Rate | 3% | 75% |
| Average Fill Time | 12+ days | 2.5 minutes |
| External Sourcing Cost | $300K+/year | 90% reduction |
| Compliance Tracking | Manual | Automated |
| Compliance Tracking | 15-20% | 47% |
Everything Your Staffing Agency Needs in One Platform
Database Activation
Transform dormant contacts into responsive talent pools with AI-powered matching and automated outreach campaigns.
Real-Time Deployment
Instant contractor matching, real-time availability updates, and automated project acceptance workflows.
Multi-Channel Messaging
SMS, email, and in-app notifications reach contractors where they are, ensuring maximum response rates.
Performance Analytics
Track database utilization, response rates, fill times, and ROI with comprehensive reporting dashboards.
Automated Compliance
Built-in credentialing verification, document management, and GDPR/CCPA compliance – no manual tracking.
Seamless Integration
Works with your existing ATS, payroll systems, and workflows – no disruption to current processes.
Everything Your Staffing Agency Needs in One Platform
Every staffing agency has the same problem: dormant databases and slow fill times. Staftr solves both.
Healthcare & Medical Staffing
Automated credentialing verification and compliance tracking
Legal Staffing
Automated credentialing verification and compliance tracking
Light Industrial
Safety certification management and shift-based availability
IT/Technical Staffing
Automated credentialing verification and compliance tracking
General Staffing
Multi-industry talent pool activation and management
Introductory Pricing That Scales With Your Agency
ROI Insight: Most agencies see positive ROI within the first week. One faster placement covers months of service.
STARTR
Ignite Your Database Revolution
100 active candidates
Perfect for boutique agencies testing database activation
$2.99 per candidate at full utilization
Most Popular Plan
CORE
Scale Your Staffing Engine
500 active candidates
Sweet spot for growing agencies
$1.80 per candidate at full utilization
PRO
Regional Market Domination
2,000 active candidates
For market leaders seeking competitive advantage
$1.50 per candidate at full utilization
“We need more candidates, not software”
“We already have an ATS”
Staftr supercharges your existing ATS with AI matching and automated outreach your current system can’t provide.
“Our database is too old”
Perfect! Staftr specializes in reactivating dormant contacts and updating availability in real-time.
“We need more candidates, not software”
You already have 15,000+ candidates. You need technology to activate and place them faster than competitors.
“What about our current workflows?”
Staftr integrates seamlessly with existing processes while dramatically accelerating results.
Your Competitive Window Is Closing Fast
While you’re still taking 12 days to fill positions, leading agencies are deploying contractors in 2.5 minutes.
Every day you wait represents:
- Lost client relationships to faster competitors
- $10K+ in placement revenue walking away
- Your best contractors accepting opportunities elsewhere
- Your reputation becoming “the slow staffing agency”
The agencies that activate their databases first dominate their markets.
See Your Database Transform From
Dormant to Dynamic
Ready to turn your $300K external sourcing problem into a competitive advantage?
Schedule a 15-minute demo and watch us activate your database in real-time:
AI MatchSee AI match your best contractors to opportunities instantly
Multi-ChannelWatch multi-channel messaging achieve 75% response rates
ComplianceExperience automated compliance and deployment workflows
RevenueCalculate your database's untapped revenue potential