FEATURES
Staftr’s Key Features
Staftr offers a comprehensive suite of features designed to streamline and optimize the staffing process. From our intuitive mobile app to advanced credentialing capabilities, Staftr provides the tools agencies need to efficiently match contractors with opportunities. Explore our features below to see how Staftr can transform your staffing operations.
Key Features of Staftr
Mobile App
Staftr’s Mobile App brings the power of our comprehensive staffing platform to your fingertips, allowing you to manage your staffing operations anytime, anywhere. This isn’t just a scaled-down version of our desktop platform – it’s a full-featured, mobile-optimized experience designed for the modern, on-the-go staffing professional.
With our mobile app, you can access your contractor database, match existing contractors to projects, send offers, and communicate with your team, all from your smartphone or tablet. The app’s intuitive interface and responsive design ensure a seamless user experience across all devices. Real-time notifications keep you updated on important developments, while secure access to your database means you can leverage your existing contractor relationships from any location.
Credentialing
Staftr’s Credentialing feature streamlines the often complex and time-consuming process of managing credentials within your contractor database. This comprehensive system helps you track, update, and verify your contractors’ existing qualifications, from educational degrees and professional certifications to licenses and specialized training.
Our platform stores your contractors’ credential information securely and helps automate credential management. Set customizable alerts for upcoming renewals, track certification status, and maintain organized records for your entire contractor database. This robust system ensures you’re always compliant with industry regulations and client requirements, reducing risk and saving valuable time in the credentialing process.
Contractor Nudge System
The Candidate Nudge System is Staftr’s innovative solution for maintaining strong relationships with contractors in your database throughout their project lifecycle. This automated system helps you stay connected with your proven contractors, ensuring they remain engaged and ready for their next project opportunity.
From project updates to schedule coordination and availability checks, the Nudge System keeps your contractor database active and responsive. What sets our system apart is its intelligent approach to contractor communication, helping you maintain relationships with your most valuable contractors through their preferred channels. By keeping your existing contractors engaged, you can more quickly staff new projects and maintain high contractor satisfaction rates.
Backfill Capabilities
Staftr’s Backfill Capabilities feature is your secret weapon for handling unexpected project vacancies by leveraging your existing contractor relationships. This intelligent system searches your current contractor database to identify and match available contractors who can step in at short notice, minimizing disruption to your clients’ operations.
When a position unexpectedly becomes vacant, the Backfill system immediately searches your database for the perfect replacement. It analyzes the project requirements against your available contractors’ skills and experience, quickly identifying qualified professionals within your network who can step in. The system considers factors like availability, past performance, and project history to ensure the best possible match from your existing contractor pool. With Staftr’s Backfill Capabilities, you can confidently handle staffing emergencies by making the most of your established contractor relationships.
Docusigning
Staftr’s Docusigning feature brings the power of electronic signatures to your staffing process, dramatically reducing turnaround times for important documents. This secure, legally-compliant system allows contractors, clients, and team members to sign contracts, project agreements, and other crucial paperwork from any device, anywhere in the world.
But our Docusigning feature goes beyond simple e-signatures. It integrates seamlessly with our workflow automation, triggering next steps as soon as documents are signed. You can track the status of documents in real-time, send automated reminders, and store signed documents securely within our platform. By eliminating the delays associated with traditional paper-based signing, Staftr’s Docusigning feature accelerates your project staffing process and improves the experience for all parties involved.
Rating/Ranking
The Rating/Ranking feature in Staftr provides a systematic approach to contractor performance and project success, ensuring that you’re always putting forward the best talent for each opportunity. This flexible system allows you to create custom rating criteria tailored to specific projects, clients, or industries.
Staffing managers can easily track contractor performance across multiple dimensions, from technical skills and project completion to communication and reliability. The system aggregates these scores, providing valuable insights for future project matching. The Rating/Ranking feature also allows for qualitative feedback and notes, giving a holistic view of each contractor’s project history. With this powerful tool, you can make data-driven staffing decisions and consistently match the right contractors from your database with the right projects.
City Talent Markets
Staftr’s City Talent Markets feature is a game-changer for agencies operating across multiple locations or serving clients in various geographic areas. This innovative tool helps you maximize your existing contractor database by organizing and analyzing your contractor availability across different regions.
With City Talent Markets, you can analyze factors like contractor availability, project rates, and market demand in specific urban areas. The feature helps you optimize your staffing strategies based on regional needs and requirements. Whether you’re expanding into new territories or optimizing your approach in existing markets, this feature equips you with the location-specific intelligence you need to make informed decisions and deliver exceptional results for your clients.
CSV Upload
The CSV Upload feature in Staftr is designed to make importing your existing contractor database as smooth and efficient as possible. This powerful tool allows you to import your current contractor information, project histories, and client details quickly and accurately into the Staftr platform.
Our intelligent parsing system can handle various CSV formats, automatically mapping fields to the correct data points in our system. It also includes data validation checks to ensure the integrity of your information. Whether you’re transitioning from another system, updating your contractor database, or importing project completion data, the CSV Upload feature saves you countless hours of manual data entry while maintaining data accuracy and consistency.
Custom Branding
Staftr’s Custom Branding feature allows you to tailor the look and feel of our platform to align perfectly with your agency’s visual identity. This goes beyond simply adding your logo – it’s about creating a cohesive, branded experience for your team, contractors, and clients across all touchpoints.
With our intuitive branding tools, you can customize colors, fonts, and layout elements to match your brand guidelines. This branding extends to all aspects of the platform, including the contractor database, email communications, and even mobile app interfaces. By presenting a consistent, professional brand image, you enhance your agency’s credibility and create a memorable experience that sets you apart in a competitive market.
Integrations
Staftr’s Integrations feature is the cornerstone of our commitment to creating a seamless, interconnected staffing ecosystem. We understand that your agency likely relies on a variety of tools and platforms, and our goal is to ensure that Staftr works harmoniously with your entire tech stack.
Our extensive library of integrations covers a wide range of categories, from timekeeping systems and background check providers to accounting software and communication tools. These integrations are designed to eliminate data silos, reduce manual data entry, and ensure consistent information across all your systems. With our open API and dedicated integration team, we can also develop custom integrations to meet your specific needs, ensuring that Staftr fits perfectly into your unique operational workflow.
Automated Offers
The Automated Offers feature in Staftr revolutionizes the often time-consuming process of extending job offers to candidates. This intelligent system allows you to create offer letter templates that automatically populate with the relevant details for each candidate and position.
But it’s more than just a mail merge tool. The Automated Offers feature integrates with your approval workflows, ensuring that all necessary parties have signed off before an offer is sent. It also tracks offer status in real-time, sending reminders and escalations as needed. With options for e-signatures and the ability to handle negotiations and revisions, this feature significantly reduces time-to-hire while providing a professional, streamlined experience for candidates.
Data & Analytics
Staftr’s Data & Analytics feature is your window into the performance and health of your staffing operations. This powerful suite of tools goes beyond basic reporting, offering deep, actionable insights that can drive strategic decision-making and operational improvements.
Our intuitive dashboards provide at-a-glance views of key metrics, while customizable reports allow you to dig deeper into specific areas of interest. From tracking project fill rates and time-to-staff to analyzing contractor performance and client satisfaction, our analytics cover all aspects of the project lifecycle. With predictive analytics capabilities, you can also forecast trends and proactively address potential challenges. By turning your data into clear, actionable intelligence, Staftr empowers you to optimize your processes, allocate resources effectively, and drive sustainable growth.
Custom Contractor Onboarding
The Custom Contractor Onboarding feature in Staftr allows you to create tailored, efficient onboarding experiences for your database’s contractors beginning new projects. Recognizing that different projects, industries, and clients may have varying onboarding requirements, this flexible system enables you to design and automate custom onboarding workflows.
From document collection and project-specific training assignments to equipment requests and compliance checks, every step of the onboarding process can be customized and automated. The system guides contractors through their specific onboarding journey, tracking progress and sending reminders as needed. This not only ensures compliance and readiness but also creates a positive experience, setting the stage for successful project starts. With Staftr’s Custom Contractor Onboarding, you can streamline operations, reduce time-to-productivity, and enhance the contractor experience.
White-Label
Staftr’s White-Label feature opens up new revenue streams and strengthens client relationships by allowing you to offer our powerful staffing platform under your own brand. This isn’t just about rebranding the interface – it’s a full white-label solution that enables you to provide a complete, customized staffing technology offering to your clients.
With our white-label option, you can customize every aspect of the platform, from the user interface to the feature set, creating a unique product that aligns with your brand and meets the specific needs of your clients. We provide the technology backbone, while you maintain full control over pricing, client relationships, and support. This feature is particularly valuable for agencies looking to differentiate themselves in the market or expand into providing staffing technology solutions.
Automated Workflows
Staftr’s Automated Workflows feature is the engine that drives efficiency throughout your staffing operations. This powerful tool allows you to create custom, automated sequences of actions that streamline repetitive tasks, ensure consistency, and reduce the risk of human error.
From contractor matching and project assignment to offer management and onboarding, you can automate virtually any process within your staffing lifecycle. Our intuitive workflow builder allows you to design complex, conditional processes without any coding knowledge. Triggers can be based on various events or criteria, ensuring that the right actions are taken at the right time. With Staftr’s Automated Workflows, you can significantly reduce manual tasks, accelerate your project staffing process, and ensure that no important steps are missed, allowing your team to focus on high-value activities that require human touch and expertise.
Project Posting Integration
Staftr’s Project Posting Integration feature revolutionizes the way you distribute project opportunities to your existing contractor database. This powerful tool allows you to create a project posting once and instantly notify all qualified contractors in your database.
Our intelligent system optimizes project descriptions and matches them to contractors based on skills, availability, and past performance. It also provides real-time tracking of response rates, allowing you to measure engagement effectiveness. With automated project refresh and expiration management, you can ensure your listings always stay current. By streamlining and optimizing your project posting process, Staftr helps you maximize your existing contractor relationships, reducing time-to-fill and improving the quality of your project matches.
Mobile Onboarding
Staftr’s Mobile Onboarding feature brings the power of mobile technology to the crucial first steps of a new hire’s journey. This user-friendly system allows candidates to complete necessary paperwork, review policies, and even begin training modules directly from their smartphones or tablets.
The mobile-optimized interface ensures a smooth, intuitive experience, increasing completion rates and reducing time-to-productivity. From I-9 verification to benefits enrollment, every step of the onboarding process can be completed on-the-go. The system also includes progress tracking and automated reminders to keep the onboarding process moving smoothly. By offering a flexible, convenient onboarding experience, Staftr helps you create a positive first impression and set the stage for successful placements.
Talent Pool
The Talent Pool feature in Staftr is your secret weapon for building and nurturing a robust database of qualified candidates. This isn’t just a static repository of resumes – it’s a dynamic, intelligent system that helps you maintain an engaged community of talent ready for future opportunities.
With advanced categorization and tagging capabilities, you can easily organize candidates based on skills, experience, availability, and other custom criteria. The system allows for ongoing engagement through automated touchpoints, keeping your talent warm and your agency top-of-mind. Our AI-powered matching algorithms can quickly identify suitable candidates from your pool for new job orders, significantly reducing time-to-fill. By leveraging Staftr’s Talent Pool feature, you can build a sustainable competitive advantage, reducing reliance on external sourcing and improving your ability to quickly meet client needs.
Compliance / Background Check
The Compliance/Background Check feature in Staftr is your safeguard against regulatory risks and your assurance of candidate quality. This comprehensive system integrates seamlessly with leading background check providers, allowing you to initiate, track, and review background checks directly within the Staftr platform.
But it’s more than just a background check tool. Our compliance engine helps ensure that your hiring processes adhere to relevant laws and regulations, from equal employment opportunity guidelines to industry-specific requirements. The system includes customizable compliance checklists, audit trails, and automated alerts for any potential issues. With Staftr’s Compliance/Background Check feature, you can minimize risk, maintain compliance, and make informed hiring decisions with confidence.
Employee Database / CRM
Staftr’s Employee Database/CRM is the central hub for managing all your relationships – be it with candidates, contractors, clients, or internal team members. This powerful, yet user-friendly system goes beyond basic contact management, offering a 360-degree view of every relationship in your staffing ecosystem.
For candidates and contractors, you can track everything from skills and experience to assignment history and performance ratings. For clients, the system allows you to manage job orders, track preferences, and monitor satisfaction levels. The CRM also includes powerful communication tools, allowing you to log interactions, set reminders, and maintain a complete history of every relationship. With customizable fields and advanced search capabilities, you can easily find the information you need when you need it. By centralizing all your relationship data in one intelligent system, Staftr helps you build stronger, more profitable connections with all your stakeholders.
Document Management
Staftr’s Document Management feature transforms the way you handle the myriad of documents involved in the staffing process. This comprehensive system provides a secure, centralized repository for all your critical documents, from resumes and offer letters to contracts and compliance certifications.
But it’s more than just storage. Our intelligent document management system includes version control, ensuring you’re always working with the most up-to-date information. Advanced search capabilities allow you to quickly find the documents you need, while role-based access controls ensure data security and privacy. The system also integrates with our workflow engine, automating document-related tasks like collections and approvals. With features like e-signature integration and automated document expiration alerts, Staftr’s Document Management streamlines your operations, ensures compliance, and reduces the risk of lost or outdated information.
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